Privacy Policy

A legal disclaimer

Last updated: 03/09/2025

This Privacy Policy explains how AetherBots LLC (“Company”, “we”, “us”, “our”) collects, uses, discloses and protects personal information when you use the website at AetherBots.net and related Services. Our Services are custom AI tools and solutions tailored to each client’s context. This Policy supplements any Data Processing Addendum (DPA) or contractual privacy terms in a signed SOW.

SCOPE
This Policy applies to personal information collected through the Site and Services. It does not cover offline or unrelated third-party collections unless stated.
CONTROLLER
The data controller is AetherBots LLC. Contact details: legal@aetherbots.com; Address: 76C St, Block E, Villa 16, Mirdif, Dubai.
INFORMATION WE COLLECT
3.1 Information You Provide
— Contact information (name, company, email, phone) submitted through contact forms, proposals, or onboarding.
— Customer Materials and data you provide for Services (documents, datasets, training data, feedback).
— Billing and payment information (invoices, billing contact). Payment processing may be handled by third-party processors.
— Communications (support requests, emails, meeting notes).
3.2 Information Collected Automatically
— Usage data (pages visited, pages interacted with, session durations).
— Device and connection information (IP address, browser user agent, OS, referrer).
— Cookies and tracking identifiers.
3.3 Information from Third Parties
— Data from partners, public sources, or third-party integrations when you elect to connect them.
HOW WE USE PERSONAL INFORMATION
We use personal information to:
— Provide, operate and maintain the Services.
— Customize and improve AI solutions and client deployments.
— Process payments and billings.
— Communicate about the Services, updates and support.
— Enforce our Terms, fraud prevention and security.
— Comply with legal obligations and respond to legal processes.
— Where consented, for marketing communications.
LEGAL BASES (IF APPLICABLE TO YOU, E.G., GDPR)
Where required, our lawful bases include:
— Performance of a contract: to provide and manage Services.
— Legitimate interests: to improve services, prevent fraud, and protect our business and users.
— Consent: for marketing communications and non-essential cookies.
— Legal obligation: to comply with laws and court orders.
COOKIES & TRACKING
— We use strictly necessary cookies, performance/analytics cookies, functional cookies, and advertising/targeting cookies.
— For non-essential cookies, we obtain consent via a cookie banner and provide a cookie preferences mechanism.
— You can manage cookies via browser settings, but disabling cookies may affect Site functionality.
SHARING & DISCLOSURE
We may share personal information with:
— Service providers (hosting, analytics, payments, email) who process data on our behalf.
— Legal authorities when required by law or to defend Company’s rights.
— Successors in connection with mergers, sales, or transfers of assets (notice will be provided).
— Third parties for which we obtain your consent.
We do not sell personal information for monetary consideration unless explicitly disclosed.
INTERNATIONAL TRANSFERS
Data may be transferred to and processed in countries other than your residence, including the UAE and other jurisdictions where Company or its providers operate. We apply appropriate safeguards (contractual protections or other mechanisms) where required by law.
DATA SECURITY
We implement technical and organizational measures (encryption where appropriate, role-based access, logging, MFA for privileged accounts) to protect personal data. No system is completely secure; we cannot guarantee absolute security.
DATA RETENTION
We retain personal information for as long as necessary to provide Services, fulfill contractual obligations, comply with legal obligations, resolve disputes and enforce agreements. Retention periods depend on the type of data and legal requirements.
YOUR RIGHTS
Subject to applicable law, you may have rights including:
— Access: request a copy of personal data we hold about you.
— Correction: request correction of inaccurate or incomplete data.
— Deletion: request deletion of personal data (subject to legal exceptions).
— Restriction: request restriction of processing.
— Objection: object to certain processing, including profiling/marketing.
— Portability: request a copy of personal data in a commonly used format.
To exercise rights, contact legal@aetherbots.com. We may require verification.
CHILDREN
Our Services are not directed to children under [MINIMUM AGE — e.g., 13/16]. We do not knowingly collect personal data from children. If discovered we will take steps to delete such data.
CALIFORNIA RIGHTS (CCPA/CPRA)
If you are a California resident you may have rights to:
— Know categories of personal information collected and disclosed.
— Request deletion of personal information.
— Opt-out of sale or sharing of personal information.
— Non-discrimination for exercising privacy rights.
Submit requests to legal@aetherbots.com with required verification.
DATA PROCESSING FOR CLIENTS
For contracted Services where Company processes personal data on behalf of Client, processing obligations, subprocessors, security measures and transfer mechanisms will be set forth in a DPA or SOW as required by law.
THIRD-PARTY WEBSITES & SERVICES
The Site may contain links to third-party sites. Company is not responsible for third-party privacy practices. Review their policies before submitting personal data.
CHANGES TO THIS POLICY
We may update this Policy. Material changes will be posted on the Site with a revised “Last updated” date and, where appropriate, notified to Clients. Continued use after changes constitutes acceptance.
CONTACT
For privacy questions, requests or complaints contact:
AetherBots LLC
Email: legal@aetherbots.com
Address: 76C St, Block E, Villa 16, Mirdif, Dubai
Attn: Data Protection / Legal
COMPLAINTS; SUPERVISORY AUTHORITIES
If you are an EU/EEA resident and believe our processing violates applicable law, you may lodge a complaint with your local supervisory authority. For other jurisdictions, consult local data protection authorities.
INTERNATIONAL USERS
By using the Services, you consent to the transfer and processing of your information in the UAE and other countries where Company or its subprocessors operate.
DATA BREACH NOTIFICATION
If a security incident affects personal data, Company will follow applicable laws regarding notification to affected individuals and authorities and will take reasonable remedial measures.

COOKIE NOTICE (SHORT)
Our site uses cookies to provide essential site functions, measure performance, and deliver personalized content. Except for strictly necessary cookies, we will ask you to consent to cookies and provide options to manage settings. For details see our full Privacy Policy and Cookie & Tracking section in the Terms.

ADDITIONAL NOTES
— Where Company and a Client have a signed SOW, the SOW (and any DPA) will govern data protection, IP licensing scope, fees, service levels and maintenance specifics. This Privacy Policy and Terms provide general website and Services rules and are supplemented by client-specific contractual terms where applicable.
— If you need a DPA, CCPA-specific addendum, or a GDPR-specific clause inserted into your SOW, contact legal@aetherbots.com.